Are you thinking about outsourcing payroll, or do you just want to make sure your current setup is doing the job? A payroll review is the best place to start. Whether you’re managing payroll in-house, using accounting software, or working with a provider, a review can uncover time savings, compliance gaps, or even better ways to support your team. Here’s what to expect:
1. Initial Discovery
We’ll begin with a short call, this is usually around 15–20 minutes to get a better understanding of your current setup:
- Are you managing payroll in-house, with an accountant, or a third party?
- What software or systems are in place?
- Do you have weekly/monthly staff, shift patterns or bonuses?
This helps us understand your business and highlight any risks or inefficiencies.
2. Compliance Check
We’ll assess how your current payroll setup aligns with Irish legislation, including:
- PAYE Modernisation
- GDPR and data handling
- Holiday pay, PRSI, pension contributions
- Auto-enrolment readiness (ahead of 2026)
Small issues here can lead to major Revenue penalties, so it pays to be proactive.
3. Process Review
We look at the actual workload involved in your payroll:
- How much time is spent calculating hours, inputting data, or resolving errors?
- Who’s responsible, and what happens when they’re on leave?
- Are payslips issued digitally and securely?
This step often highlights time savings you may not have even considered.
4. Reporting & Visibility
We’ll check if your reporting gives you what you need:
- Clear breakdowns for finance or bookkeeping?
- Real-time reports on cost centres, departments, or projects?
- Access to data for decision making?
Good payroll isn’t just about payslips, it’s about insight.
5. Recommendations
After the review, we’ll send a short summary outlining:
- Any compliance concerns to be aware of
- Time or cost savings identified
- Recommendations for outsourcing or improvements
There’s no pressure, just advice to help you decide if your current setup is right for your business.
Thinking Ahead to 2026
With auto-enrolment legislation coming in January 2026, now’s a good time to assess whether your payroll system is ready for the changes ahead. A review gives you time to prepare without the last-minute panic.
Want to see what a payroll review could reveal for your business?
Book a free review to see how we can help – call 091 546 700 or visit www.icepay.ie/contact-us
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